Whatever the occasion, whether a birthday, wedding, anniversary or corporate function, there are proper and incorrect ways to decorate. Here are some tips on how to properly set up event decorations for a party or other special occasion.
Do get your homework done beforehand
It can make all the difference to the success of the event to consider the occasion before choosing the best way to decorate for it. It will be easier for you to respond to inquiries of all kinds, such as the following if you do your research about the particular event beforehand:
- Who or what is being honored?
- When is the event happening?
- Where is the occasion taking place?
- What kind of decorating budget do you have?
- When celebrating a birthday, anniversary, or reunion, how many years are involved?
- How many attendees are you anticipating? (This one is particularly crucial!)
- Do you have to decorate for the occasion by yourself?
Once you've answered all of these queries, decorating for the event will go much (repeat, much) more smoothly.
Don’t make assumptions about the celebration
Because there are so many potential outcomes before and during the celebration, the prior tip is crucial. Dates can be changed, people may RSVP but never show up, and the number of tables may rise if people who initially said they might attend do so.
It's better to avoid making any assumptions about the success of your celebration in any of these situations or others like them. Be ready in advance and make sure that all vendors—whether they are you, your team, or the suppliers you hired—are in constant contact with one another. The number of tables, seats, etc. should correspond to the number of attendees if you anticipate a larger turnout than usual. Always keep in mind that too much of anything is always preferable to not enough of it (especially when it comes to seating and party food).
Try to spend within your budget
For an event, spending is not limited to decor. The list includes paying for staff and vendors, meals, venue rental, presents and prizes, and paying for staff and vendors.
In light of all of this, the decor may be the last thing on your mind, but it may enhance mood and ambiance, so plan your budget accordingly! If you find that the other costs are already eating up your budget, you might want to think about DIYing the décor. Alternatively, if you don't have the time to DIY, you might want to think about renting the decor (we have an article all about why this might help your budget).
Don’t go crazy with the Event Decorations
Financially, it makes sense to keep the decor to a minimum since, as we just mentioned, you're likely trying to stay within a budget. The decor in the space may make or break the party; too little decor makes the event appear cheap and thrown together at the last minute, while too much design makes the area appear over the top.
Do consider party decoration rentals when planning
Although it could appear to be expensive, this is actually a cheap solution. Renting is much more economical when compared to the cost of purchasing decor that is only ever used once. Not to mention that if you work with a qualified décor team, you'll get a lot of assistance in achieving the right aesthetic for the occasion.
Don’t forget to have fun afterward!
Despite the fact that you are in charge of planning, everyone needs a break. Take a bite to eat or a piece of cake, chat with some visitors, and take pleasure in the fruits of your labor of love.
You're all set to have fun! If you've determined that renting decor is the best choice for your event, give us a call. We're glad to assist!
With proper attribution to Bubsie Celebrations Decorations and a clickable link to this article, this article may be reposted in its entirety.